Pastimes Incorporated - Administrative Assistant - Full Time

Pastimes Incorporated - Administrative Assistant - Full Time

Elk Grove Village, Illinois

Pastimes Incorporated is looking to hire a career-minded, motivated and responsible professional who can assist several internal Project Managers to complete a diverse array of projects and goals. 

This role will support Project Managers and is a leadership-oriented professional who works independently with minimal supervision.  He/she must be trustworthy, reliable and possess solid leadership traits, including a naturally proactive mindset.  The successful candidate must also be an excellent communicator (both verbal and written), and must possess solid organization and computer skills. 

Highly desirable traits include the ability to maintain absolute professionalism in the face of multiple and complex deadlines, as well as the capacity to handle confidential information with the utmost discretion and trustworthiness.  

Specific duties include (but not limited to):

    • Coordinating contracts and other documentation
    • Maintaining filing, invoicing and payments
    • Purchasing office and show materials
    • Booking travel for show staff
    • Communicating with vendors and partners
    • Managing calendars and appointments
    • This position may require travel. 

Desired Skills & Experience

This position requires, at a minimum, an Associates Degree in a related field such as Event, Business or Office Management.  Related experience may be a substitute for formal education.

The Administrative Assistant will have constant interactions with various professionals and clients. Strong verbal and written communication skills, as well as good listening, negotiation and problem solving skills will be necessary. The ideal candidate will meet all of the qualifications described herein and demonstrate proficiency with programs such as Microsoft Office, Google Workspace and web‐based project management tools.


Location and Compensation


Applicant must be local to Elk Grove Village, Illinois (about 20 minutes from Chicago) and have their own vehicle.  Vehicle may be required for travel or other business use. Relocation assistance may be available. Compensation will vary based on experience. Expected salary is in the $30,000 - $34,000 range based on experience. Benefits include: Paid Time Off, discounts in our retail store, 401K with match, flexible schedule and travel.


Why Pastimes?

We value our in-store and online customers and work hard to bring them the hobbies, events and products they love. Creating unique play experiences and bringing these to conventions throughout the country has been our focus for over 30 years. Providing excellent service to our customers provides growth opportunities to those Team Members who excel in their work. We offer a challenging, fun, work environment surrounded by the events, merchandise, characters, and concepts you enjoy.

How to apply

Please send cover letter and resume to –
Please send questions regarding this position to

Pastimes is an Equal Opportunity Employer